5 Time Management Systems

There are many ways for you to manage your time in an effective way. For many people it takes the rules and guidelines of a system to really take charge of their busy day. No one has time to learn a new system just to find out two weeks later it is not right for you. I made this list with the hopes that the information provided will steer you awards the time management system that works for you.

1. David Allen’s Getting Things Done (GTD)

GTD is number one on my list because GTD is the first system I was introduced to in my quest for a manageable work day. GTD is so much more than a time management system. It becomes a way of life, so much so that it is the inspiration for the fantastic work-life management software OmniFocus. The whole process is quite involved and may take a few readings to fully remember the steps involved, but once the main ideas are understood GTD is a very good system. The GTD workflow consist of five stages:

  1. Collect – Gather all items into a trusted inbox
  2. Process – What is it?
  3. Organize – Trash, someday/maybe list, reference filing system, task to create a project plan
  4. Plan – Is it a multi-step project? What is the next action?
  5. Do – Do it unless the calendar dictates otherwise

2. Tony Robbins’ Rapid Planning Method (RPM)

The Rapid Planning Method or Results-oriented Purpose-driven Massive-action-plan helps keep your eyes on the prize. There are three main questions you ask for each goal you need to complete:

  1. What do you want?
  2. Why do you want it?
  3. What is the plan to make it happen?

The best way to understand the method is to hear it from Tony Robbins. There are many YouTube videos where Tony Robbins explains the process in enough detail to give it a try.

3. 168 Hours

The process is laid out in Laura Vanderkam’s book of the same name. First off is to record everything you are doing for a week and to block your activities into chunks of time. This gives you a new look at where your time goes and it makes it easier to spot and cut the time wasters from your life.

4. Zen Habits

Leo Babauta’s system is like no others. The idea is that you completely remove the idea of goals from your life. You stop letting yourself be limited by goals. It works off of four principals:

  1. Love what you do
  2. Help others
  3. Build relationships and trust
  4. Be curious

5. Pomodoro Technique

Francesco Cirillo named this system after the tomato shaped timer he used to track his work as a university student. The Pomodoro technique can be explained simply in five steps:

  1. Choose a task
  2. Set the timer to 25 minutes
  3. Work exclusively on the task until the timer goes off
  4. Take a five minute break
  5. For every four breaks take a 15-30 minute break

As you can see these five systems are quite different from one another. They each have their own dedicated followers and more information can be found on Google and YouTube. Many of these techniques have their own collection of smart phone apps to help you stay on track. This is only a small list, there are so many more time management systems, but if you have thought about trying any of these five I hope this information has helped you.

If there is a time management system that you love and think I should try let me know in the comments below.

 

P.S. Are You Ready To Kick Rejection To The Curb And Explode Your Network Marketing Business?

Discover The 5 Lies You’ve Been Told About Network Marketing That Are Keeping You Stuck, Struggling, and BROKE…

PLUS

Discover how to Break Free and Create a Never Ending Stream of Red-Hot Prospects Ready to Join Your Business TODAY.
Click to Find Out More

Advertisements

Find Your Everyday Time Sucks

When was the last time one of your friends told you to check out a new TV show or read a new book? Did you think to yourself “How am I supposed to do that when I don’t even have time to get through the stuff I want to watch/read?”

You may be surprised how much time you actually have. You may just need to make a few adjustments to your day to find some extra time. Or you may need to tear the whole thing down and start new.

Either way you need to see what you are working with. You can do this by recording your day to day activities. Jot down everything you do. Take a peak at your watch and take note of how long you took to do each activity.

Do this for your morning coffee stop, your commute time, even write down how long it takes you to get out of bed after your alarm goes off. Write it all down. You will want to have the clearest sense of where your time goes.

Alarm at 5:30, out of bed at 5:45

Shower 15 min

Dress and ready 20 min

Eat 10 min

Out the door feeling rushed and sure to be late at 6:30

Just be honest with yourself. This is a great exercise and you may be blown away by what you discover.

Many years ago I commuted 70 miles through Los Angeles. The drive on a clear road with no traffic was 1 hour 15 minutes. My commute ranged from 2-3 hours, it all depended on how stupid everyone was feeling that day.

I decided to leave 30 minutes early to see if that would change things up and I was pleased to find that I was only slowed 30 minutes, but I was also at work way too early.

I tried it the other way one day by accident. (Forgot to change the clock) I left 45 minutes late and I arrived at work on time without all the stop and go traffic I was accustomed to.

By accident I found 45 extra minutes for my morning plus I got to work stress free because I was missing all of the major congestion. That alone was life changing.

After you look at your day to day happenings start fooling around with it. You may be able to free up 30 minutes by switching coffee shops. Or do as I did and leave your house at a different time to see what the traffic is like.

Heres hoping you can get a satisfying change like I did.

If you enjoy my ramblings, tell your friends. If you hate my ramblings, tell your friends.

Share this and please leave me comment on what you discovered by looking at your day.

P.S. Are You Ready To Kick Rejection To The Curb And Explode Your Network Marketing Business?

Discover The 5 Lies You’ve Been Told About Network Marketing That Are Keeping You Stuck, Struggling, and BROKE…

PLUS

Discover how to Break Free and Create a Never Ending Stream of Red-Hot Prospects Ready to Join Your Business TODAY.
Click to Find Out More

 

5 Time Management Tips To Help You Free Up An Hour Every Day

Can you use another hour in your day?

I know I could, just imagine what you could get done in an hour a day. Start practicing the bag pipes, work on your dunking technique, write that novel. The possibilities are endless. These time management tips are inspired by a video on time management by Brian Tracy. Watch the video Here.

  1. Prepare in Advance

Before the end of your day look over your schedule and give your mind some time to stew over the activities and projects you have planned for the next day.

2. Schedule Your Time

Plan your day in advance. Give yourself a set amount of time to perform certain tasks. When you reach your allotted time move on to the next task. This is very important when dealing with activities that do not help you reach your desired daily goals.

3. Start Early

Give yourself some extra time in the morning for reflection, prayer, meditation, reading, or even just to bask in the quite that an early riser experiences each day.

4. Improve Your Organizational Skills

Do you have a system that helps you keep all of your files and reports in order? If you need to go over something you completed weeks ago, how quickly could you get access to those files? It is truly amazing how much of our time is lost to locating things we need to do our job.

5. Increase Your Productivity

You should know yourself enough to know when you function the best. Are you at your peak as soon as you start the day, or do you hit your stride a few hours before the close of business? Schedule your most meaningful work for the time that you are most productive. Also find out the time your clients or prospects are available and schedule calls around time that will be most productive. Make a note in your client files when a good time to call is and when a bad time to call is. Stop wasting time playing phone tag.

If you have any time management tips that are freeing up hours for you, please share them in the comments below.

P.S. Are You Ready To Kick Rejection To The Curb And Explode Your Network Marketing Business?

Discover The 5 Lies You’ve Been Told About Network Marketing That Are Keeping You Stuck, Struggling, and BROKE…

PLUS

Discover how to Break Free and Create a Never Ending Stream of Red-Hot Prospects Ready to Join Your Business TODAY.
Click to Find Out More

 

My Biggest Time Leach

What is one thing that technology does to make you feel ashamed or guilty?

For me it’s the “Are you still there?” message I get when watching Netflix on the Apple TV.

I have discovered that little message comes up after playing 4 episodes of a TV show without any interruption. That means that at the least I have spent about 2 hours staring at my TV, 4 hours if I’m on a Top Gear binge.

I usually have the TV playing in the background but that means that whatever I was working on for the past 2-4 hours is probably going to be piss poor and it will need to be redone.

If I am on a Top Gear binge I am probably not doing anything else because I have an odd love for that show. If that is the case I am more than likely going to be tired the next day because I will neglect my sleep for the antics of the three cheeky presenters.

I have sat in front of my TV too many times searching for my remote saying

“Yes, I’m still here, one more episode and I’ll go to bed.”

Only to ruin my needed sleep or neglecting it altogether. I had enough. I spent too many of these sleep deprived days and I realized it was time to change.

The first thing I did to rip this time leach from my side was to give voice to the issue. I told myself aloud that I will not be staying up all night watching Netflix again. Saying this out loud is very important. You have to speak up if you want your subconscious mind to pay attention.

Second, I set a limit for myself.

“I will watch no more than two episodes a night.”

If I got to the two episode limit I found that if got ready for bed I would usually hit the sack rather than go back to the TV.

Finally, the most difficult of all the steps I need to stick to it.

The most important thing with this step is to give yourself time. If you foul up one night, don’t go hating on yourself because you slipped up, just start over.

Voice the issue, make a goal, and stick to it.

Remember this will take time. I have decided to break the habit of binge watching Netflix by creating a new habit of going to sleep after two episodes.

Let me know in the comments what time leach drains your time every day.

P.S. Are You Ready To Kick Rejection To The Curb And Explode Your Network Marketing Business?

Discover The 5 Lies You’ve Been Told About Network Marketing That Are Keeping You Stuck, Struggling, and BROKE…

PLUS

Discover how to Break Free and Create a Never Ending Stream of Red-Hot Prospects Ready to Join Your Business TODAY.
Click to Find Out More

 

Why Is Time Management Important

If you come to this blog post thinking that time management is just a matter of tracking your time, I can understand why you would be asking what is so important with it. But time management is so much more than writing down how long it took you to complete a task.

The goal with time management is to use the time you have effectively. Spend more of your time doing meaningful tasks and less of your time with tasks that should only take minutes to complete.

Time management is all about putting your time to best use. That means that digging through the filing cabinet to find a clients phone number only to be greeted by a voice message system seems quite wasteful. All that time you wasted could have been saved with a few notes about when the best time to call is, a filing system that is intuitive to you, or even having the files and reports for your days work set out on your desk.

Proper time management will help you find precious minutes in your work day, maybe even hours. With a time management system that you like and use you will find that you are doing the work that you need to do instead of the work others want you to do.

You can look at your system and see that if you help Bob with his problem you will not be able to finish your work and you can politely explain that your schedule is not free enough to give the assistance that he needs. On the other hand you may see that you have a free hour between 3 and 4 so go ahead and give that help with in your allotted time.

Time management is important because it allows you to run your day. Knowing where your time is going and knowing that you will have time for you is a very empowering feeling. If you find yourself wondering where your time went it may be time to find a system you will use.

Getting good at time management takes work. You need to find a system that not only works for you but a system that you will use. If there is a time management system that you wish to know more about, or if you are using a system with success, let us know in the comments below.

P.S. Are You Ready To Kick Rejection To The Curb And Explode Your Network Marketing Business?

Discover The 5 Lies You’ve Been Told About Network Marketing That Are Keeping You Stuck, Struggling, and BROKE…

PLUS

Discover how to Break Free and Create a Never Ending Stream of Red-Hot Prospects Ready to Join Your Business TODAY.
Click to Find Out More

 

What is Time Management

An hour is a long time when you are sitting at a DMV waiting for your number to be called, but when you are in a state of flow that hour may feel like minutes. It is easy to place the blame on DMV for taking an hour out of your busy day, but you probably could have used that time to get a few things done.

I was  recently sitting in a waiting room this week and the one thing every one had in common was a small glowing screen in their hands. I took that time to catch up on a few Words with Friends games I had been neglecting. As I imagine many other people tend to do the same when waiting around. But I could have used that time to make a call or to write an email.

So what is Time Management, and why should you care?

Time management is planning the amount of time you spend on each activity every day.

So, knowing that you were going to the DMV you could have loaded up a few internet tabs with ideas for talking points for your next presentation, or read over the Johnson report one more time before your next meeting. Then again playing a mindless game on that glowing screen could have been the best use of your time.

If you keep wishing for a little more time every day you should really look into honing your time management skills, because if you feel like you need more time every day your time management skills are crap.

If you were actually managing your time well you would not need time that you cannot have. I suppose the exception would be to move to Mars for an extra 40 minutes each day, but why go to such an extreme when developing good time management skills is much easier.

I never thought that my time management skills were bad until I started working for myself. If you work from home I am sure you have found that getting distracted is very easy, especially if you take on greater parental duties because you are no longer leaving the house.

It is time to take a hard look at yourself. How well are you managing your time?

Could it use a bit of help?

Take some time to look at your time, see if you are spending wisely. What is the biggest draw on your time? Can you remove or alter that draw on your time?

Let me know in the comments what your biggest time-drain is.

P.S. Are You Ready To Kick Rejection To The Curb And Explode Your Network Marketing Business?

Discover The 5 Lies You’ve Been Told About Network Marketing That Are Keeping You Stuck, Struggling, and BROKE…

PLUS

Discover how to Break Free and Create a Never Ending Stream of Red-Hot Prospects Ready to Join Your Business TODAY.
Click to Find Out More

 

How Having An Empty Cup Has Saved My Business

I have always had a hard time listening to someone tell me how to do something that I already know how to do. I would get frustrated and either tell that person to sod off or I would just ignore them. This was not so bad when I worked a job that was the same every single day, but that did not cut it in the Internet world. I kept struggling to do anything worth while because I thought I knew everything. It never really change until I actually started to listen to what one of my mentors was telling me. He would always say “Empty your cup”.
Empty my cup?
What the heck is that supposed to mean?
Let’s say you attend a training on how to walk.
Can you walk?
Do you need any more information to get your walk on?
Well, the majority of us will go into that training thinking that we don’t need any further information to walk.
That line of thinking is a what we will call a full cup. The whole time you are in there you will be thinking “Yeah, yeah, I know this, I’m wasting my time.” and nothing that the teacher is trying to show you will ever stay in the cup. All that information will just roll over the side and spill to the ground.
Now, if you were to empty that cup before the training you would have room to put in new information. There is always an opportunity to learn something new. Just because you have an empty cup, don’t feel like you need to absorb every single detail. You could go to a training with an empty cup and leave with that same empty cup, but at least you were willing to take on a different approach to something you already knew.

Like this post? Share it with your friends.

P.S. Are You Ready To Kick Rejection To The Curb And Explode Your Network Marketing Business?

Discover The 5 Lies You’ve Been Told About Network Marketing That Are Keeping You Stuck, Struggling, and BROKE…

PLUS

Discover how to Break Free and Create a Never Ending Stream of Red-Hot Prospects Ready to Join Your Business TODAY.
Click to Find Out More